For large facilities management companies, scheduling isn’t just about booking a single job; it’s about managing the immense volume of recurring work across multiple contracts. For many FM providers, setting up a new contract means manually creating 100–500 jobs—each with its own visit date, asset link, and invoice schedule. This is a problem that generic software simply cannot solve. But CQ can, because it was built from the ground up for the high-volume demands of FM.

Our Contract & Scheduling Wizard is the engine behind our powerful mass scheduling capabilities. It’s a purpose-built tool that automates the single most time-consuming part of FM administration—mass scheduling, freeing up your team to focus on what matters: client service and growth.

The Administrative Black Hole of Manual Scheduling

Without mass scheduling capabilities, your team is stuck in a cycle of unproductive, repetitive work that is prone to errors and drains profitability.

How CQ’s Mass Scheduling Works: The Contract & Scheduling Wizard

Our wizard-driven process simplifies mass scheduling into a few logical steps. The entire mass scheduling process happens in one guided workflow:

1.Create the Master Contract: Define the client, contract duration, and overall terms.

2.Set Up Costing Scenarios: Create different pricing for standard hours, overtime, and different types of work.

3.Define Service Groups: Group assets or locations that share the same service schedule (e.g., “Monthly HVAC Checks,” “Weekly Groundskeeping”).

4.Set Variable Frequencies: For each group, define the schedule, including variations like weekly in summer and monthly in winter.

5.Execute the Wizard: With a single click, CQ processes this information and instantly generates:

•Every single job for the entire contract duration.

•The complete, corresponding invoicing schedule.

What used to take days of manual spreadsheet work is now a fully automated, error-free process.

Beyond Creation: Managing at Scale

Mass scheduling in CQ isn’t just about creation; it’s about providing the tools to manage high volumes of work efficiently.

•Gantt & Map-Based Planning: View all scheduled work on visual planners for resource and regional coordination.

•Batch Invoicing: At the end of the month, group all 50 completed jobs for a single client onto one consolidated invoice with a few clicks.

•Independent Job Editing: If one job in a series of 300 needs to be moved, you can change it without affecting the other 299—a level of flexibility essential for FM.

•Automated Reporting: Track the profitability and performance of your mass-scheduled contracts in real-time without any manual data compilation.

By building our FM software around the high-volume reality of facilities management, CQ provides a level of automation and control that generic systems can’t match. This allows you to profitably scale your business, taking on larger and more complex contracts without being buried in administration.

Frequently Asked Questions (FAQ)

Q1: What do you mean by “mass scheduling”?

A1: Mass scheduling is the ability to create hundreds or even thousands of jobs, tasks, and their corresponding invoices in a single, automated process. It’s designed for high-volume, recurring work, such as large-scale PPM contracts, and eliminates the need for manual, one-by-one data entry.

Q2: How many jobs can I create at once with the Contract & Scheduling Wizard?

A2: The system is designed to handle hundreds of jobs in a single process. For example, you can set up a two-year contract with weekly visits and have all 104 jobs, plus the invoicing schedule, generated in minutes.

Q3: Is the mass scheduling feature flexible enough for complex contracts?

A3: Yes, it was designed for complexity. You can set up multiple service groups within a single contract, each with its own unique, variable schedule (e.g., weekly, monthly, quarterly, seasonal). You can also create different costing scenarios for different types of work, all within the same automated process.

Q4: How does mass scheduling connect to invoicing?

A4: They are created together, automatically. When the Contract & Scheduling Wizard generates your jobs, it simultaneously creates the full invoicing schedule based on your predefined terms (e.g., bill monthly, bill per visit). This ensures that your billing is always accurate and aligned with the work you’ve scheduled, eliminating missed invoices and improving cash flow.

Q5: What if I make a mistake in the initial setup?

A5: CQ’s mass scheduling includes tools to manage changes. You can use bulk actions to update a series of jobs, and our independent job editing allows you to fix a single job without having to regenerate the entire schedule. The system is designed to be both powerful and forgiving.

Ready to Automate Your Scheduling and Scale Your Business?

Stop letting manual data entry dictate your growth potential. Your team’s time is too valuable to spend on repetitive admin. It’s time to embrace the power of automation with a tool that was built for the high-volume demands of your industry. Let us show you how CQ’s Contract & Scheduling Wizard can transform your most time-consuming administrative task into a simple, fast, and error-free process.

See Mass Scheduling in Action with a Live Demo and discover how you can onboard larger contracts, faster.