Planned Preventative Maintenance (PPM) is the backbone of any successful facilities management operation. Yet, most business software treats it as a simple recurring task, failing to provide the tools needed to manage the real-world complexity of large-scale PPM contracts. This is where CQ stands apart. Because CQ was built for the specific demands of FM from day one, our PPM capabilities are not just features; they are a core part of the platform—engineered to handle the real-world complexity that generic systems simply can’t.

We understand that you’re not just scheduling one task; you’re managing multi-year contracts with variable frequencies, hundreds of assets, and complex invoicing requirements. That’s why we created the revolutionary Contract & Scheduling Wizard, a tool designed to automate this entire process, turning days of administrative work into under an hour.

The Problem with Generic PPM Tools

Generic software or adapted field service tools simply lack the depth to handle the realities of modern PPM. They force you into rigid, inefficient workflows that create more problems than they solve.

According to BGIS, a well-implemented PPM program can generate 12–18% savings compared to reactive maintenance. CQ is engineered to help you achieve — and often exceed — these savings by eliminating the administrative friction that slows most FM teams down.

The Contract & Scheduling Wizard: A Game-Changer for PPM

Imagine setting up a new, two-year contract for a client with 50 assets, each requiring different service frequencies. With other tools, this is a nightmare of manual data entry. With CQ, it’s a single, guided workflow:

1.Define the Contract: Set the terms, costing scenarios, and client details.

2.Add Assets: Assign all relevant assets to the contract.

3.Use the Wizard: Define the PPM schedules for each asset group (e.g., HVAC weekly, fire safety monthly).

4.Generate Jobs & Invoices: With one click, CQ generates every scheduled job and its corresponding invoice for the entire contract duration.

This isn’t just a time-saver; it’s a strategic advantage that allows you to onboard complex, profitable contracts in a fraction of the time other FM providers can.

More Than a Schedule: A Complete PPM Ecosystem

In CQ, PPM is not an isolated module. It’s fully integrated with every other part of your business, providing a seamless flow of information.

•Asset Management: Every PPM job is linked to a specific asset, building a complete service history that technicians can access on-site via the mobile app.

•Mobile App for Technicians: Field teams receive PPM work orders, access asset history (including past visit notes), complete digital forms, and log their time—even when offline.

•Real-Time Financials: As technicians complete jobs, the costs are instantly allocated to the contract’s P&L, giving you a live view of your profitability.

•Automated Invoicing: The pre-generated invoices are automatically sent to the client based on the schedule you defined, improving cash flow and reducing administrative burden.

By connecting every step of the process, CQ eliminates data silos and gives you the unified visibility needed to run a truly efficient and profitable maintenance operation. If you want you can see our FM business management solution.

Frequently Asked Questions (FAQ)

Q1: What is the Contract & Scheduling Wizard?

A1: It’s an industry-first tool, exclusive to CQ, that automates the entire setup of complex PPM contracts. It allows you to define contract terms and then bulk-generate hundreds of jobs and their corresponding invoices in a single, guided process. It turns what normally takes days of manual work into less than an hour.

Q2: Can CQ handle variable PPM schedules, like more visits in the summer than in the winter?

A2: Yes, this is a core strength. CQ was built for this exact scenario. You can easily set up a single PPM plan that includes variable frequencies—for example, weekly visits for an AC unit from May to September and monthly visits from October to April—all within one master schedule.

Q3: What happens if a client needs to reschedule a single PPM visit?

A3: This is a critical differentiator for CQ. Unlike many systems (including Joblogic) where editing one job in a series alters all subsequent jobs, CQ allows for independent job editing. You can move, modify, or reassign a single visit without affecting the rest of the planned schedule, providing the flexibility that is essential for dynamic FM environments.

Q4: How does the PPM schedule integrate with invoicing?

A4: The integration is seamless and automated. When you use the Contract & Scheduling Wizard to generate your PPM jobs, CQ also generates the corresponding invoicing schedule. Invoices are then automatically created and sent to the client based on the frequency you’ve set (e.g., monthly, quarterly), ensuring accurate, timely billing with zero manual effort.

Q5: How do my technicians know what to do for each PPM job?

A5: All job details, including required tasks, asset location, and service history, are sent directly to the technician’s mobile app. They can view notes from past visits, access digital forms and safety documents, and see exactly what needs to be done. This context is available even when the device is offline, ensuring they are always prepared.

Ready to Build a World-Class PPM Program?

Stop letting reactive maintenance and administrative overload dictate your budget and your schedule. It’s time to take control with a proactive, intelligent PPM strategy powered by tools that were built for the job. See for yourself how CQ’s Contract & Scheduling Wizard can automate your entire PPM workflow and give you a live, accurate view of your profitability.

If PPM is the backbone of your FM operation, CQ gives you the tools to finally run it the way it should be.

Schedule a PPM-Focused demo and see how CQ can revolutionize your maintenance operations.