How does CQ manage event timelines and milestone tracking?

Visual timeline management with milestone tracking, deadline alerts, and dependency management. Create detailed event timelines from initial planning through post-event wrap-up, track critical milestones, and ensure all elements come together perfectly on event day.

How does CQ handle client communication and approval processes?

CQ includes client portals where clients can view event progress, approve vendor selections, review timelines, provide feedback, and communicate directly with your team. This reduces email back-and-forth, keeps all communication organized, and ensures clients stay informed throughout the planning process.

Can CQ manage recurring events and ongoing client relationships?

Yes, CQ handles recurring events with template creation, automated scheduling, and relationship management for ongoing clients. Perfect for annual conferences, monthly corporate events, or seasonal celebrations where you can leverage past event data and vendor relationships.

What kind of reporting does CQ provide for event management companies?

Comprehensive reporting including event profitability analysis, vendor performance tracking, client satisfaction metrics, team utilization rates, and business growth indicators. Generate post-event reports, vendor evaluations, and executive dashboards for data-driven business decisions.

Events Management Business Software

From client briefs to post-event wrap-ups, CQ gives events teams the clarity and control they need to deliver outstanding experiences. Manage leads, schedules, logistics, documents, and team coordination — all in one powerful platform. Whether you're planning corporate functions, festivals, or private events, CQ keeps your operation organised, on track, and ready to scale.

accountants business management software

End-to-End Operations Management for Events Businesses

Running successful events requires more than creativity — it demands precision, timing, and seamless coordination. CQ brings every aspect of your event management workflow into one streamlined system. From handling new client enquiries and building project timelines to assigning tasks, storing logistics documents, and capturing approvals with secure e-signatures — CQ keeps your team aligned and your projects moving.

Track budgets, manage communication, and monitor performance with built-in reporting tools — so every event runs smoothly and profitably, from planning through to delivery.

Stay Organised Across Every Client and Event

Whether you're working with corporate clients, private hosts, or agencies, CQ helps you manage every relationship from one centralised hub. Store key details, contracts, and communication history in a clean, searchable interface — so your team always has the full picture. Segment clients by event type, priority, or region, and stay on top of follow-ups, documents, and ongoing conversations without juggling inboxes or spreadsheets.

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Plan and Track Every Event with Precision

Each event is managed like a project — with its own timeline, task board, calendar, document vault, and live progress tracking. Assign roles across logistics, catering, venues, and entertainment; upload critical files and permits; and set reminders for key deadlines. Whether you're planning a one-day corporate event or a multi-week festival, CQ gives you full control, visibility, and coordination from start to finish.

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Coordinate Your Team with Visual Task Boards

From venue setup to vendor coordination, CQ gives your team a clear, visual view of what’s happening and when. Use drag-and-drop task boards or Gantt charts to assign responsibilities, track progress, and flag potential delays. See who’s working on what in real time — so nothing gets missed, and everyone stays aligned without endless check-ins or last-minute scrambles.

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Manage Contracts and Sign-Offs Without the Chaos

Ditch scattered folders and third-party tools. With CQ, you can send event contracts, supplier agreements, and client approvals via secure links — and capture digital signatures with ease. Final documents are locked and safely stored for compliance, giving you a clear audit trail for every event. It’s everything you need to stay organised and legally covered, without chasing paperwork.

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Track Event Profitability Without the Spreadsheets

Get instant clarity on your margins with simple, built-in reports for every event. Compare projected vs. actual profit, monitor costs like staffing, equipment, and vendor fees, and see which events deliver the strongest ROI. No more digging through spreadsheets — just clear, real-time insight to help you price accurately, cut waste, and grow your business with confidence.

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Centralise Every Conversation — Internally and Externally

Keep your team and your clients on the same page, without the email clutter. CQ logs calls, emails, and meetings automatically — all linked to the right event or client. Set follow-up tasks, schedule reminders, and never lose track of important discussions. For internal coordination, CQ includes a built-in team chat, so your crew stays connected without bouncing between messaging apps.

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Manage Event Staff, Skills, and Compliance with Ease

Stay on top of your team’s documentation and performance in one streamlined system. Store contracts, training records, and certifications directly within each staff profile. Track availability, job history, and assigned events — and set reminders for expiring credentials or upcoming reviews. Whether it’s in-house staff or freelance crew, you’ll always know who’s qualified, available, and performing at their best.

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See the Bigger Picture with Live Business Insights

Make informed decisions with real-time reports on event profitability, team output, and cost trends — all without touching a spreadsheet. Whether you're forecasting revenue, reviewing staff efficiency, or identifying your most profitable event types, CQ delivers the clarity you need. Every metric is tied to real jobs, giving you meaningful data that drives confident, strategic growth.

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Convert More Enquiries with Streamlined Lead Management

Whether it’s a wedding, conference, or corporate event — every enquiry counts. CQ helps you capture, organise, and follow up on leads from any source, with tagging, status tracking, and clear next steps. Build a consistent pipeline, reduce drop-offs, and move prospects seamlessly into booked events — all from one powerful, easy-to-use dashboard.

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Powering Seamless Operations for Events Businesses

In the fast-paced world of event planning and delivery, CQ Business Management Software gives you the structure, clarity, and control to thrive. From capturing leads and managing bookings to tracking event profitability and coordinating staff, CQ brings every moving part of your business into one streamlined system.

Whether you're running large-scale productions or intimate gatherings, CQ helps your team stay organised, responsive, and ready to deliver. Say goodbye to juggling tools — and hello to a smarter, simpler way to manage your entire operation. Book a free demo today and discover how CQ can transform your events business.

FAQs

How is CQ different from event-specific software like Eventbrite or Cvent?

CQ focuses on the business management side of running an event management company, not just individual event registration. We handle client relationships, project coordination, vendor management, team collaboration, profitability tracking, and business operations - the behind-the-scenes work that makes events successful.

Can CQ handle different types of events (corporate, weddings, conferences, festivals)?

Absolutely. CQ's flexible project management system adapts to any event type and scale. Whether you're managing intimate weddings, large corporate conferences, music festivals, or ongoing corporate events, you can customize workflows, track vendors, manage timelines, and coordinate teams all in one platform.

How does CQ help with vendor and supplier management?

Comprehensive vendor management including contact databases, contract storage, payment tracking, performance ratings, and communication logs. Coordinate multiple vendors per event, track deliverables and deadlines, manage payments and invoices, and maintain relationships for future events.

What's included in CQ's client management for event planners?

Complete client journey management from initial inquiry through post-event follow-up. Includes lead tracking, proposal generation, contract management, timeline sharing, budget tracking, change order management, client communication, and feedback collection. Keep clients informed and engaged throughout the planning process.

How does CQ track event profitability and budget management?

Real-time budget tracking comparing estimated costs against actual expenses, vendor payments, and client payments. Track profitability by event, client, and event type. Monitor cash flow, identify cost overruns early, and make data-driven decisions about pricing and resource allocation.

Can CQ handle team coordination for large events?

Yes, CQ excels at team coordination with task assignment, timeline management, role clarification, and real-time communication. Coordinate event staff, freelancers, and vendors with clear responsibilities, deadlines, and communication channels. Perfect for events requiring multiple team members and complex logistics.

How does CQ manage event timelines and critical deadlines?

Advanced timeline management with Gantt charts, milestone tracking, automated reminders, and dependency management. Create detailed event rundowns, coordinate setup and breakdown schedules, track vendor deliverables, and ensure everything happens on time and in the right sequence.

Does CQ work on mobile devices for on-site event management?

Absolutely. CQ is fully mobile-responsive, perfect for on-site event management. Access vendor contacts, update timelines, communicate with team members, track expenses, capture photos, and manage last-minute changes directly from your phone or tablet during events.

How does CQ handle document management for events?

Secure document storage for contracts, permits, insurance certificates, vendor agreements, floor plans, and event materials. Version control ensures everyone has the latest information, and secure sharing allows controlled access for clients, vendors, and team members.

Can clients access event planning information through CQ?

Yes, CQ includes client portals where clients can view event timelines, approve vendors, track budget status, communicate with your team, and access event documents. This transparency builds trust and reduces the constant update calls and emails.

Is CQ suitable for small event planning businesses or freelancers?

Definitely. CQ scales from solo event planners to large event management companies. Small businesses benefit from professional systems that help them compete with larger firms by delivering exceptional client service and maintaining organized operations as they grow.

How does CQ help with post-event follow-up and relationship management?

Comprehensive post-event management including client feedback collection, vendor performance reviews, photo and document archiving, thank you communications, and relationship nurturing for future events. Turn one-time clients into repeat customers and build long-term vendor relationships.

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What our clients say

The Biggest Difference

CQ has made one of the biggest differences to our business that I can think of. Pulling together every department and creating the ability to manage every area of our business from one place.

Ben Reynolds

A Complete Must

This is simply the best software, its an absolute must if you want to grow your business and take it to another level

John Constanti

Game Changer

Since using CQ we have freed up so much extra time for the business and has made us so much more organised and productive.

Ben Zenth

Really Amazing Software

We've been using CQ for some time now and it has totally transformed our business, from quotation to management it has everything we had been crying out for.

James Oliver

Empower your business today

If you're seeking a comprehensive solution to streamline your operations, enhance inter-departmental communication, and drive business growth, look no further. CQ is the all-in-one business management software designed specifically for large businesses. Start your journey towards increased efficiency and profitability today. Click the button below to book a FREE DEMO or contact our team on 0204 548 4000.

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Industries

Teams

About Us

Events Management Business Software

End-to-End Operations Management for Events Businesses

Stay Organised Across Every Client and Event

Plan and Track Every Event with Precision

Coordinate Your Team with Visual Task Boards

Manage Contracts and Sign-Offs Without the Chaos

Track Event Profitability Without the Spreadsheets

Centralise Every Conversation — Internally and Externally

Manage Event Staff, Skills, and Compliance with Ease

See the Bigger Picture with Live Business Insights

Convert More Enquiries with Streamlined Lead Management

Powering Seamless Operations for Events Businesses

FAQs

Schedule Your Personalized Demo Now

Related Posts

Event Budget Management: Controlling Costs & Maximizing Profit

How to Choose Business Management Software for Event Management Companies: A Strategic Selection Guide

Best Business Management Software for Event Management Companies 2025: Complete Operations Guide

What our clients say

Empower your business today