Architects Business Management Software

Our all-in-one business management software helps you manage client onboarding, project tracking, document signing, scheduling, and internal collaboration — all from one streamlined system. Whether you're working on residential builds, commercial developments, or design consultations, CQ keeps your practice organised, productive, and ready to scale.

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Total Project & Practice Control for Architects

Architecture projects are complex — juggling deadlines, client approvals, drawings, consultants, and site teams. CQ brings it all together in one clean, connected platform. From managing new leads and tracking project stages to storing design documents, coordinating schedules, and capturing e-signatures, everything stays organised and accessible.

With built-in analytics, internal collaboration tools, and real-time project visibility, CQ helps your team deliver exceptional work — on time, on budget, and with full control from enquiry to completion.

Streamline Every Project from First Concept to Completion

Keep every client and project detail in one place — from initial enquiries and planning applications to design iterations and handover. CQ gives your architecture practice a clear, structured system to manage contacts, site info, project phases, drawings, and notes — with everything fully searchable and securely stored. You'll reduce admin, avoid mistakes, and give your team instant clarity on every job.

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Complete Visibility Across Every Stage of Every Project

From initial concept to final handover, CQ gives you a clear, structured view of each architectural project. Assign tasks, set milestones, manage deadlines with Gantt timelines, and keep every document — from drawings to planning approvals — stored and accessible. Use calendars, task boards, and reminders to keep your team aligned and projects moving. Whether you're managing a single bespoke build or multiple developments, CQ helps you stay on track at every stage.

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Collaborate Visually with Task Boards and Timelines

Architectural work moves in stages — from design development to approvals and construction oversight. CQ helps your team stay aligned with drag-and-drop task boards and intuitive Gantt timelines. Assign responsibilities, track dependencies, and spot delays early. Whether you’re coordinating internal teams or collaborating with external consultants, CQ gives everyone a shared view of what’s next — without the need for endless update meetings.

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Streamlined Document Sharing and Digital Sign-Off

Architects handle a high volume of drawings, contracts, planning documents, and consultant reports — and CQ keeps them all in one secure, central location. Send key documents via shareable links, capture digital signatures from clients or contractors, and automatically lock files to preserve compliance. No more chasing approvals or juggling third-party tools — CQ makes document control fast, professional, and fully traceable.

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Track Project Profitability with Confidence

Architectural projects can quickly go off track financially — but CQ gives you full visibility. Compare projected fees against actual costs, track billable hours, and monitor expenses across each stage of a project. With real-time reporting and no need for spreadsheets, you’ll spot margin risks early and make smarter decisions to keep your practice profitable and sustainable.

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Centralise Communication Without the Chaos

Keep every conversation — with clients, consultants, or contractors — tied to the right project. CQ automatically logs emails, calls, and meeting notes, so nothing gets lost or forgotten. Assign follow-ups, set reminders, and ensure every team member has the full context at hand. For internal collaboration, use CQ’s built-in chat to streamline discussions and decisions — no more scattered messages across WhatsApp or Slack.

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Manage Your Team with Full Transparency and Control

From employment contracts and CPD records to qualifications and performance reviews, CQ gives you a clear, centralised view of your entire team. Store key HR documents, track skills and certifications, and set reminders for upcoming renewals or appraisals. Monitor timesheets, project contributions, and job history — so you can manage staff capacity, development, and compliance with ease.

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Turn Your Project Data Into Strategic Insights

Architectural success isn’t just about design — it’s about managing time, costs, and capacity effectively. CQ gives you clear, real-time reports on project profitability, team utilisation, and financial performance — without the need for manual exports or spreadsheets. Whether you’re tracking fee recovery, monitoring resource load, or forecasting future revenue, you’ll have the clarity to lead your practice with confidence and precision.

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Manage New Enquiries with Structure and Speed

From initial enquiries to signed agreements, CQ helps your practice stay responsive and organised. Capture leads from your website, referrals, or networking, and track every interaction from one central dashboard. Qualify prospects, assign follow-ups, and convert opportunities into projects with a smooth, trackable workflow — so no potential client slips through the cracks.

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Powering Precision and Growth for Architecture Practices

In a profession where detail, timing, and coordination are everything, CQ Business Management Software gives architecture firms the structure and visibility they need to scale with confidence. From managing incoming enquiries and coordinating projects to tracking team performance and ensuring financial control, CQ unites your entire operation in one intelligent system.

Whether you're running solo projects or managing a growing portfolio, CQ helps your practice deliver with clarity, efficiency, and professionalism. Book a free demo today and discover how much smoother your workflow can be with everything in one place.

FAQ's

What makes CQ different from other architecture software?

CQ is built specifically for service businesses like architecture firms, not generic project management. We understand the unique workflow from client inquiry through project completion, including drawing management, planning approvals, consultant coordination, and profitability tracking - all in one integrated system rather than juggling multiple tools.

Can CQ handle both small residential projects and large commercial developments?

Absolutely. CQ scales from simple maintenance jobs to complex multi-phase developments. Our project management system adapts to your project size with features like Gantt timelines for large projects and simple task boards for smaller jobs, while maintaining the same client communication and document management standards throughout.

How does CQ integrate with design software like AutoCAD and Revit?

CQ focuses on the business management side that complements your design tools. While we don't replace AutoCAD or Revit, we provide seamless document management for your design files, version control for drawings, and project coordination that bridges the gap between design and business operations.

What's included in CQ's document management for architects?

Complete document control including drawing storage with version tracking, planning application management, contract storage, correspondence logging, photo documentation, and secure client file sharing. Everything is searchable and accessible with proper permission controls to maintain confidentiality.

How does CQ track project profitability for architecture firms?

CQ provides real-time project profitability tracking by comparing your fee estimates against actual time spent, expenses incurred, and resources allocated. You can see profit margins by project phase, identify which types of projects are most profitable, and make data-driven decisions about pricing and resource allocation.

Can clients access project information through CQ?

Yes, CQ includes a client portal where clients can view project progress, access relevant documents, see upcoming milestones, communicate directly with your team, and approve designs or changes. This reduces email back-and-forth and keeps all project communication organized and professional.

How long does it take to set up CQ for an architecture firm?

Most architecture firms are up and running within 1-2 weeks. This includes importing your existing client and project data, setting up your team members, configuring your project templates, and training your staff. We provide dedicated onboarding support to ensure a smooth transition.

Does CQ work on mobile devices for site visits?

Yes, CQ is fully mobile-responsive. Architects can access project information, update progress, capture site photos, log time, communicate with clients, and manage tasks directly from their phone or tablet while on-site or traveling between projects.

How does CQ handle consultant and subcontractor coordination?

CQ allows you to add consultants and subcontractors to specific projects with controlled access to relevant information. They can update their progress, share documents, communicate through the platform, and coordinate schedules - all while maintaining security and professional boundaries.

What kind of reporting does CQ provide for architecture firms?

Comprehensive reporting including project profitability analysis, team utilization rates, client communication logs, project timeline performance, financial summaries, and business growth metrics. All reports are real-time and can be customized for different stakeholders or exported for presentations.

Is CQ suitable for solo architects or small firms?

Definitely. CQ scales from solo practitioners to large firms. Small architecture practices benefit from having professional systems in place early, which helps them grow efficiently and compete with larger firms by delivering exceptional client service and maintaining organized operations.

How secure is client data in CQ?

CQ uses enterprise-grade security including SSL encryption, regular backups, secure data centers, role-based access controls, and compliance with data protection regulations. Your client information and project data are as secure as online banking systems.

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What our clients say

The Biggest Difference

CQ has made one of the biggest differences to our business that I can think of. Pulling together every department and creating the ability to manage every area of our business from one place.

Ben Reynolds

A Complete Must

This is simply the best software, its an absolute must if you want to grow your business and take it to another level

John Constanti

Game Changer

Since using CQ we have freed up so much extra time for the business and has made us so much more organised and productive.

Ben Zenth

Really Amazing Software

We've been using CQ for some time now and it has totally transformed our business, from quotation to management it has everything we had been crying out for.

James Oliver

Empower your business today

If you're seeking a comprehensive solution to streamline your operations, enhance inter-departmental communication, and drive business growth, look no further. CQ is the all-in-one business management software designed specifically for large businesses. Start your journey towards increased efficiency and profitability today. Click the button below to book a FREE DEMO or contact our team on 0204 548 4000.

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About Us

Architects Business Management Software

Total Project & Practice Control for Architects

Streamline Every Project from First Concept to Completion

Complete Visibility Across Every Stage of Every Project

Collaborate Visually with Task Boards and Timelines

Streamlined Document Sharing and Digital Sign-Off

Track Project Profitability with Confidence

Centralise Communication Without the Chaos

Manage Your Team with Full Transparency and Control

Turn Your Project Data Into Strategic Insights

Manage New Enquiries with Structure and Speed

Powering Precision and Growth for Architecture Practices

FAQ's

Schedule Your Personalized Demo Now

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Architecture Firm Profitability: How to Track Project Margins

How to Choose Business Management Software for Architecture Firms: A Complete Decision Guide

Best Architecture Practice Management Software 2025: Complete Guide for Firms

What our clients say

Empower your business today